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How to Create and Modify Scheduled Jobs

How to Create and Modify Scheduled Jobs

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Last updated: May 15, 2024 by Kristine Hosmillo

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This article will go over when you need to make changes to scheduled jobs, such as adding or removing sites, or modifying settings in the job.

Step-by-Step Guide

The SharePoint Essentials Toolkit can schedule jobs. When you need to include more than one site in a job, each site will appear as a Scheduled Job.

For example: if you have a Job with 200 sites, the Scheduled Job will show 200 Scheduled Jobs.

This is by design, in order to create 200 threads to run in parallel, and also to ensure you can view the report and logs for each site independently.

NOTE: In a future update, we will be modifying the Scheduled Jobs page to allow easier management of scheduled jobs so they will be grouped by the Job name and you will be able to edit in bulk from the Scheduled Jobs page.

For now, the easiest way to modify a job (such as add new sites to scheduled jobs) is to use Job Templates. See below on steps.

How do I add new sites to an existing Scheduled Job?

If you do not need to make changes to the configuration of existing scheduled jobs, and you only need to add sites to an existing scheduled job, you can use the steps below:

  1. Click Jobs (Top Nav)→Scheduled Jobs

  2. Select one of the Scheduled Jobs that belongs to the 'Scheduled Job Group" that you want to add to

  3. Right click and select "Edit Job"


     

  4. Take note of the Site URL that is listed, click "Multiple Sites" to add more sites to this job

     

  5. Be sure to re-select the site you had originally, select sites to add and click the "OK" button

     

  6. You can now click "Update Scheduled Job" and this will add the new sites with same configuration as the Scheduled Job you originally selected in step 2.

Modify settings in an existing Scheduled Job?

If you need to modify configuration for multiple scheduled jobs/sites, you will need to use steps below.

When you first schedule the jobs, you need to click Save Job, then later you can ‘Load’ that job to modify it and add/remove sites or make changes to the job.

  1. Start the SharePoint Essentials Toolkit

  2. Create a job as you normally would by selecting the site(s) to include and right click "Create Report"

  3. After you configure the job you want to schedule, give the Job a unique name, and click Save Job.


     

  4. Then click the "Schedule Job" button to schedule jobs

     

  5. If you want to modify a job you already scheduled, you need to have 'Saved' the job first using steps above so that you can reload it.

  6. Clear/delete the old scheduled jobs. This is required to ensure you do not have duplicate scheduled jobs. Click Jobs (Top Nav)→Scheduled Jobs





    After you have deleted the old scheduled jobs, we will recreate the scheduled jobs from the Job Template.

  7. Click on the Top Nav button for the type of job we will load. For example, for scheduling Site, List or Item Inventory reports, click "Sites"

     

  8. Then you can select the saved job and click 'Load'

  9. Make required changes to the job, and then re-save the Job Template and lastly, click "Schedule Job". All done!

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